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Architectural Firm Administrator on Cape Cod

Jill Neubauer Architects

Promoted BSA Member

About This Position

Who We Are

Jill Neubauer Architects is a 10-person collaborative residential architecture firm located in Falmouth, on Cape Cod, in a historic barn. We are a lively office with personality and heart. JNA staff work together to create expansive contemporary new homes alongside historically sensitive renovations. Interiors are fully detailed. We have also developed an aesthetic, energy-efficient affordable housing prototype, supporting a regional social need of a neglected housing market. We are committed to sustainable design, materials, and business practices. Our office culture supports the balance of work and family/life in a dog-friendly environment.

JNA’s work has received multiple industry awards and has been widely published including Boston Home, Boston Globe, Design New England, New England Home, Cape Cod Magazine, Residential Design, At Home on Cape Cod, Ocean Home, Cape Cod View, Country Living, and Martha’s Vineyard Magazine. Jill was named one of five Mentors in Design by Design New England in 2018 and Best Coastal Architect by Boston Home in 2021.

About the Position

This fast-paced position encompasses a variety of duties including general office management, project support, building and grounds management, and personal assistance to the firm’s Principal Architect.

Duties vary greatly from day to day amid shifting priorities. One day you might be preparing contracts, answering phones, scanning plans, running errands, filling the bird feeder, and ordering office supplies while the next day you are providing IT support, preparing the office for a client visit, researching sources for screen doors, filing, creating a pricing spreadsheet, coordinating a birthday celebration, and catching “Frisbees”!

This position offers opportunity for long-term growth. It does not include a remote option.

Skills & Attributes We Seek

  • Strong verbal and written communication skills (including editing/proofreading)
  • Top-notch organizational skills
  • Solid computer and typing skills, including high proficiency in Office 365
  • Good sense of esthetics to support our creative environment (although this is not a creative/design position)
  • Attention to detail
  • Initiative and drive
  • Sensitivity to confidential matters
  • A systems-oriented approach to managing workload
  • Positive demeanor
  • Collaborative spirit
  • Sense of humor


  • Four-year college degree strongly preferred.
  • 5+ years of full-time administrative support experience (college degree may partially offset this requirement).
  • Ability to carry up to 40 pounds.
  • Ability to climb stairs several times each day.
  • Ability to work Monday-Friday from 8:30am-5:30pm with occasional longer hours.

Compensation Package

  • Competitive salary (this is a salaried, FLSA-exempt position)
  • Benefits:
    • Holidays
    • Paid time off
    • Retirement Plan
    • Health Insurance
    • Dental Insurance
    • Disability Insurance
    • Life Insurance
    • Matching gift plan

How To Apply

Please send your resume with a cover letter explaining your specific interest and qualifications for this position and your connection to and interest in working on the Cape. Resume and cover letter should be sent in PDF form via email only to [email protected]

Receipt of all applications will be acknowledged via email if accompanied by requested materials.

JNA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

No phone calls, please.

Resources for Firms: COVID-19

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