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Studio Assistant/Receptionist, Front Desk

Employer Name: 
Perkins Eastman
Employment Category: 
Administrative Support
Type of Employment: 
Full Time
Experience Level: 
1-4 years
Location: 
Boston

Perkins Eastman is a global architecture and design firm guided by the belief that design can have a positive and lasting impact on people’s lives. With more than 1,000 employees in 15 locations around the world, we collaborate seamlessly across borders, barriers, and disciplines to connect people and ideas. Whether conceiving of new healthcare models, reviving a local landmark as a boutique hotel, or helping communities become more resilient, we are united in a dedication to progressive and inventive design that enhances the human experience. If everything is design, everything we do is HUMAN BY DESIGN.

Description:

We are currently seeking a Studio Assistant/Receptionist to support our Boston office.

The Studio Assistant, reporting to the Operations Manager, will handle all front desk operations as well as other administrative duties as needed. We are seeking someone with great problem solving skills who thrives in a fast paced environment while providing exemplary customer service.

Job Responsibilities:

• Create positive first impressions when greeting our guests and provide exceptional hospitality level services during their visits.
• Provide responsive and courteous support to our employees
and guests, both in person and over the phone.
• Coordinate conference room reservations and activities including catering when needed.
• Maintain office calendar and support office social and
cultural activities.
• Support project communications by directing calls, mail and deliveries to the appropriate studio.
• Ensure a professional and tidy presentation of office space
(reception area, conference rooms and kitchens).
• Perform administrative support tasks as assigned by Principals, marketing dept. and the studio staff.
• Support project delivery by maintaining appropriate inventory of kitchen supplies.
• Coordinate in-house events (AIA Lunch and Learns, Staff Meetings and Trainings)
• Complete expense reports for timely reimbursement as assigned.
• Maintain, restock and order office and kitchen supplies
• Handle additional responsibilities as needed.

Key Skills:

• College degree in related field or equivalent work experience is required.
• At least 1 year of experience in office environment or similar role and a strong interest in the A/E/C industry.
• The ability to work as part of team as well as independently with little supervision.
• Strong customer service and excellent communication skills.
• Must be energetic, proactive and motivated, with a keen eye for detail.
• Must be organized with the ability to multi-task while assisting team members.
• Strong proficiency with MS Office. Working knowledge of Deltek Vision a plus.

Contact Information: 

How to Apply:
If you would like to join a dynamic, energized, innovative and collaborative environment, where your ideas will be heard and your skills challenged, send your cover letter, resume and portfolio as one file (Adobe PDF preferred) to PERecruiter@perkinseastman.com and specify your office location of interest in the subject line: “Studio Assistant/Receptionist – Boston - Your Name”. Please provide the website source. No phone calls please.

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.